Clock in & out

Clocking in and out is how actual attendance data lands in the system. Staff record themselves at the portal's kiosk-style Time Clock; owner and manager add or fix records from the admin Attendance screen. This page covers both flows.

1. Open the Time Clock

From the staff portal, open Attendance. The Time Clock view opens directly on your store — a grid of one card per employee, green-bordered when working (with "Since HH:MM"), gray when off. The day's planned shifts are listed at the bottom.

The staff portal Time Clock kiosk view, with a grid of employee cards (some bordered green showing they are working, others gray for off) and a Today's Schedule panel listing the day's planned shifts below — The Time Clock — green = working with the clock-in time; gray = off.

2. Clock in for your shift

Find your card in the grid and tap it. A Clock In? dialog asks you to confirm. Confirm with the green Clock In button. Your card immediately turns green and shows the clock-in time.

The staff Time Clock kiosk with the Clock In confirmation dialog open over the dimmed grid, titled 'Clock In?' and asking to confirm clocking in as the named staff member, with a Cancel button and a green Clock In button — A single confirmation step before the punch lands.

The Time Clock grid after a successful clock-in, with the just-clocked staff card outlined in green and showing 'Since HH:MM' below the name — A successful clock-in — card turns green, 'Since HH:MM' replaces 'Not Working'.

3. Clock out at the end

When your shift is done, tap the same card again (now green). The dialog now reads Clock Out? — confirm with the Clock Out button. The card returns to gray, and the attendance record is closed with the clock-out time.

The staff Time Clock kiosk with the Clock Out confirmation dialog open over the dimmed grid, titled 'Clock Out?' and asking to confirm clocking out as the named staff member, with a Cancel button and an orange Clock Out button — The same card switches modes — clocking in becomes clocking out.

Works offline

The kiosk works without an internet connection. Punches queue locally in the device's outbox and sync to the server when the connection is back. The card's green / gray state updates immediately so the next staff member sees the right state — no waiting on the network.

4. Add an attendance record manually (admin)

If a staff member forgets to clock in or out — phone died, busy at the counter, finished the shift before tapping — an admin can add the record by hand. From the admin sidebar, open Attendance, pick the store, then click Add Record.

The admin Attendance list page with a month filter and an 'Add Record' button in the header, above a table of clock-in/out records — Admin Attendance — Add Record creates a record for a missed punch.

The dialog asks for the employee and the clock-in / clock-out times. Save and the record joins the list for that day, ready to feed payroll alongside the others.

The Add Attendance Record dialog open, with an Employee dropdown, a Clock In date-time picker, and a Clock Out date-time picker — Pick the employee, fill in the times the shift actually started and ended.

5. Edit or delete a record (admin)

For a punch that landed on the wrong day or captured the wrong time, click the pencil icon on its row. The Edit Attendance dialog opens with the saved Clock In and Clock Out times — adjust them and Save Changes. To remove a record entirely, click the trash icon on its row instead and confirm.

The admin Attendance list with each record row's action icons on the right — a pencil to edit and a red trash icon to delete — highlighted — Every record row carries a pencil (edit) and a trash (delete) icon on the right.

The Edit Attendance dialog showing a record's Clock In and Clock Out date-time fields with Cancel and Save Changes buttons — Edit a record's times from the pencil icon; the trash icon beside it deletes the row.

How attendance feeds payroll

Each record sits beside its planned shift; payroll diffs the two to get late/early minutes, then trims by the break rule. The full calculation is in How time and pay work.

Clock in & out

1. Open the Time Clock

2. Clock in for your shift

Find your card in the grid and tap it. A Clock In? dialog asks you to confirm. Confirm with the green Clock In button. Your card immediately turns green and shows the clock-in time.

3. Clock out at the end

Works offline

4. Add an attendance record manually (admin)

The dialog asks for the employee and the clock-in / clock-out times. Save and the record joins the list for that day, ready to feed payroll alongside the others.

5. Edit or delete a record (admin)

How attendance feeds payroll

Each record sits beside its planned shift; payroll diffs the two to get late/early minutes, then trims by the break rule. The full calculation is in How time and pay work.

Clock in & out

1. Open the Time Clock

2. Clock in for your shift

3. Clock out at the end

4. Add an attendance record manually (admin)

5. Edit or delete a record (admin)

How attendance feeds payroll

Read next

Shift management

How time and pay work

Payroll

Clock in & out

1. Open the Time Clock

2. Clock in for your shift

3. Clock out at the end

4. Add an attendance record manually (admin)

5. Edit or delete a record (admin)

How attendance feeds payroll

Read next

Shift management

How time and pay work

Payroll