StockHouse overview

Your StockHouse is your own central stock — the warehouse you buy into and ship out of whenever a connected store orders from you. It is per-franchise: every franchise you run has its own StockHouse, separate from every other. Reach it from the sidebar's StockHouse group: Dashboard, Orders, Purchases, Expense, and Inventory. This page covers what the StockHouse is and the rules that govern it; the pages linked throughout walk through each screen.

Registration is the entry point

A StockHouse item is always a preset inventory item you have registered — you cannot hold stock of something the preset inventory does not list. The catalog always comes first; registering only turns tracking on for an item that already exists there.

Registration does a second job at the same time: it is what makes an item orderable by connected stores. An unregistered item does not appear in a store's order catalog at all, and an order can never be placed for it — a deliberate gate that stops a store ordering something you have no way to ship. So a preset item follows one path: registered into your StockHouse, then out to every connected store's catalog; left unregistered, it never leaves the preset.

Turning a preset inventory item Franchisor-exclusive auto-registers it in every franchise's StockHouse at quantity 0, so an exclusive item is always orderable — a store forced to buy an item from you would otherwise have no way to restock it.

See Central inventory for how to register an item and set its cost.

How stock moves

Every change to a StockHouse quantity is one entry in its inventory ledger. The entries group into stock coming in, stock going out, and a correction that trues up the count when a stocktake finds a difference:

Every entry — whichever reason produced it — shows on the Inventory Logs screen. Purchases are recorded from the Purchases page; shipment returns follow automatically from an invoiced short delivery. Waste and corrections both come from a stocktake action on the Inventory list. A shipment happens when you ship an order — step 4 of the typical flow below.

A typical StockHouse flow

Once an item is registered, running it settles into a rhythm: set it up once, run a steady purchase-and-ship cycle, and stocktake now and then to keep the two honest. Those three parts move at different tempos — the diagram keeps them apart.

1. Register the preset item — the entry point covered above.
2. Set its opening stock. Count the item once so variance tracking can begin. Until you do, its row on the Inventory list shows a Not counted pill and there is no expected-vs-actual figure to check a physical count against — nothing to compare it to yet. Do this as soon as you register an item.
3. Purchase stock in. Record what you buy so the quantity, and its cost, go up; see Purchases.
4. Ship orders out. When a connected store orders, shipping the accepted order is the one action that deducts StockHouse stock. Accepting, fulfilling, and invoicing the order is covered on its own pages: How orders flow and Accept & fulfill orders.
5. Stocktake to keep it honest. On its own slower schedule, verify counts, log waste, and let a correction true up any difference; see Stocktake & waste.

Steps 3 and 4 are the ongoing cycle — you restock as you ship down. The stocktake is not part of that loop: run it periodically, on whatever schedule suits you, to reconcile the count with what is actually on the shelf.

Where money is tracked

Purchases and expenses are the StockHouse's costs; completed franchise orders are its revenue. The Dashboard nets the two into a Net Profit figure for whatever period you pick. It does not track the value of inventory sitting in the warehouse, so read that figure as a cash-flow indicator for the period, not true accounting profit.

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